One question that the Business Supply customer service team routinely comes across has to deal with paper “weight” and how to choose the best weight for a customer’s particular needs. Based on that, we thought we’d take a crack at explaining what paper weight really is, and how it plays a role in your shopping decisions.

Hammermill Copyplus Paper

Hammermill Copyplus Paper

For starters, the “weight” of a paper isn’t actually the physical weight of the paper itself, but refers to the thickness and sturdiness of the paper. Many customers get confused about buying paper by the case as they mistakenly believe that the case of paper actually weights 20 lbs, when the 20 lbs refers to the paper weight classification (which has absolutely nothing to do with the actual weight of the paper). The smaller weight numbers refer to thinner or lighter grade paper, while the larger numbers refer to a heavier or thicker paper. Most copy papers are available in the following weights:

  • 16 lb.
  • 20 lb.
  • 24 lb
  • 28 lb
  • 32 lb

The most popular weight in copy paper is 20 lb as most any copier/printer will accept a paper sheet of that weight. The higher weights (24 to 32 lb) are significantly thicker than the standard 20 lb paper, and not every copier or printer will be able to successfully print to a paper of that weight. For business uses where professional documents (contracts, resumes, etc.) are required, the heavier 24 lb paper is a popular choice. Our top selling 24 lb paper is the Hammermill Premium Multi-purpose paper.

A few things to keep in mind:

  • While the 20 lb paper is the most popular, it’s also very thin, and isn’t the best choice for double sided copies.
  • The lowest weight for double sided printing is usually a 24 lb paper.
  • A heavier weight paper typically costs more money and may not always offer a better or cleaner printing result.

In most cases, the 20 or 24 lb paper is a great choice for most all around printing or copying needs.

With the Flu season being in full swing, keeping it and other nasty illnesses out of the office can be a major challenge. According to a study by the Commonwealth Fund, an estimated 55 million U.S. employees miss work annually due to an illness with a an estimated economic value loss of $260 billion dollars.

Ever wonder how the flu actually gets into your body? Here’s a great video from NPR:

So what can you do to keep the flu out of the office? Let’s break it down by steps an employer can take and steps employees can take:

Employer

#1 – Have a clear policy about sickness and how it should be handled by employees. Encourage sick employees to leave the workplace without concerns of lost wages. Would you rather have a single employee out for 5-7 days or a flu outbreak that hits 40% of the office?

#2 – Consider offering free flu vaccinations onsite as it’s the single best way to prevent the flu.

#3 – Make sure that the bathroom or restroom area is cleaned and disinfected on a daily basis during flu season. Most employees needing to blow or wipe their noses will do so here, and this is typically where the potential for infection is at it’s greatest.

#4 – Consider making hand sanitizer available all around the office or even given out out to each employee (if possible). Studies done by various groups including the CDC, indicated that, while hand washing with soap and water is still extremely effective, using alcohol based hand sanitizers WAS effective in reducing the spread of airborne viruses like the flu and common cold.Hand sanitizers were not proven effective against certain viral strains like norovirus.

Stay Home When Sick

Employee

#1 – Get a flu vaccination before the flu season (typically October to February) begins. The CDC has reported that it offers the single best form of protection against the flu.

#1 – If you are sick or showing symptoms of the flu, either stay home or leave work immediately. According to data published at www.flu.gov, a person infected with the flu is contagious one day before the symptoms appear and up to 5 – 7 days after first symptoms occur.

#2 – If you absolutely have to stay in the workplace, consider using a mask to help contain the virus. Try to stay away from other employees or work in a remote area.

#3 – Don’t return to work until you are symptom free from at least 24 hours. The flu has symptoms that can come and go, like fever, so it’s important to ensure that you are symptom free for at least 24 hours.

As technology has continued to move forward with leaps and bounds, business and companies are starting to re-think the work from home employee. The practice of allowing an employee to work from home goes by a number of names and descriptions including:

  • Remote employees
  • Home employees
  • WAH’s (work at home employees)
  • Home based employees

No matter what the name or description, the location of the job (home) remains the same. As more and more employees migrate towards this work set-up, the number of home offices being built or designed has skyrocketed over the last few years. Data from the AMEX Small Business Association indicates that the number of people working from their homes increased 37% from 2010 to 2011.

Inexpensive Home Office

If you happen to be one of those people that are transitioning to a home office or just getting ready to set-up your home office, here are a few ways to keep the costs down:

Start small – An “office” doesn’t have to be fully equipped to get started. Rather than shelling out money for a new desk, printer, new monitor, and new phone; consider making those purchases in phases. Evaluate your needs and purchase the most important item first. Then move on to the other items over time. When I first set my home office up, I worked on a small folding table until I knew that the home office transition was going to work for me.

This is one of the biggest mistakes I see with home offices. People have this concept that they need a new desk, new printer, etc. in order to have a home office. My neighbor started a new company out of his house and promptly went out and spent over $1000 to “outfit” it. Less than 12 months later, his company went under. He sold the entire set-up for less than half of what he originally paid.

Don’t scrimp on a chair – I know I just said start small, and it sounds confusing, but don’t scrimp in this area. Value office chairs like you would value a mattress. When you consider how much time you will actually be seated in one, it really makes sense to purchase a good quality one that meets your needs. I probably spend at least 5 hours of every day seated in an office chair at my desk. Consider this: 5 hours a day = 25 hours per week = 1300 hours per year translates to me spending 54.1 days seated in that chair over a 12 month period. Your own mileage may vary, but, with the exception of my computer, my office chair is the most expensive item in my home office. While this won’t really save you money exactly, it will more than pay for itself in long term bills related to your health. Follow this advice and you’ll thank me profusely in 10 years when you can stand up straight. Here’s a quick look at my favorite office chair (and the one sitting at my home desk) that we carry:

Lorell 86000 Executive Mesh Back Chair

You simply won’t find a better chair in this price range. It’s one of our top sellers for a reason.

Consider a multi-function machine over a printer – Most home offices will have some kind of restrictions on space so you will need to maximize your use of it. In order to save space and have the ability to print, fax, scan, and copy; consider a multi-function machine instead of a printer/fax combo. While all in one machines have pros and cons, I couldn’t really live without mine. I can send or receive a fax when I need to, or copy a document at a moments notice.

Don’t buy a new phone – In the event that you don’t an existing phone that you can already use or your employer doesn’t provide one, I don’t suggest going out and buying a new one. Here’s why: Much like computers, the technology in phones changes at a rapid rate, especially if you need multi-line capability. Offices and business are always migrating from one phone system to the next. This gives you an opportunity to purchase a really nice phone at next to nothing. The phone in my home office is a multi-channel AT&T business class phone with an integrated speakerphone, voicemail, and dozens of other features I never use. I bought it for $30.00 off the business section of my local Craigslist.

 Home Office on a Budget

Second hand or closeout furniture – Assuming that you don’t already have it, outfitting your home office with furniture (desk, credenza, printer stand, etc.) will be a major expense. You can save some serious money in this area by either purchasing second hand office furniture or buying closeout furniture. Closeouts are lines of office furniture that have either been discontinued or phased out for a new model. Office furniture manufacturers have to move these closeouts as they are taking up space that can be used for new inventory. If you shop right, you can find some amazing deals in these closeouts. I bought my son a computer desk, matching printer stand, and matching mini-file cabinet on a closeout deal for a steal. The company even shipped it to me for free.

While I’m not an expert in this area, I do have significant experience in the home office market. By following some of these suggestions, it is possible to outfit a very nice home office on a budget.

One of our employee’s brought this interesting article to my attention as she’ s been asking to bring her new puppy by the office. The article was called “Study: Office Dogs Reduce Work-Related Stress” and it was published on Inc.com.

dogs at work

The article centered on a research study through the Virginia Commonwealth University showing that test employees who brought their dogs to work with them each day:

  • Had lowered levels of stress throughout the day
  • Reported higher levels of job satisfaction
  • Had a more positive perception of their employer

The study was conducted at a company in Greensboro, NC (which is only about an hour down the road from our corporate office in Cary, NC), and involved the use of both surveys and chemical testing to establish a baseline and then monitor results.

However, the study wasn’t without some conflicting opinions, as some of the participants who didn’t have a dog to bring to work reported that the dogs provided more of a distraction than an increase in productivity. The study also opened the door for discussions about defining a “well-behaved” animal and how to deal with not so well behaved animals.

While I like animals as much or more than the next person, I don’t think Business-Supply.com is quite ready to consider pets in the office. So Becky, before you ask, the answer is no, you cannot bring your 3 dogs to work.

When talking about pens, most people have to pick a side: You are either a ballpoint fan or a gel fan. For years, ink pen manufacturers have tried to come up with a “hybrid” pen of sorts that combined the best qualities of both styles. While quite a bit of progress has been made in that area, most hybrid models end of falling a bit short of the goal. The Inkjoy 700RT series from Paper-Mate was one of the latest hybrid attempts, and it didn’t land too far from the mark.

Paper-Mate released the Inkjoy series to the market in 2011, but the 2012 offering features a few slight changes so it’s more a 2nd generation release compared to an entirely new model. Rather than try to create a blend of ballpoint ink and gel ink, Paper-Mate took a different approach. They decided to use existing technology used in creating gel pens and apply that technology to a higher end ballpoint pen. The idea was to create a ballpoint pen that would write nearly as well as a gel pen, without the higher cost and common issues typically associated with gel pens.

Inkjoy 700RT Ballpoint pen

Click to see larger image

 Although the default barrel color is white with a gray grip, the 700RT is also available in 9 other barrel colors with black, blue or red ink. Custom ink colors are available as well. With the basic white barrel, the ink color is identified by the accent color around the plunger. In the example above, the ink is black. This model offers an ergonomic hourglass shaped barrel for comfort and a rubberized grip surface around the barrel base.

Inkjoy Silhouette 700RT Pen

Click to see a larger image

Before getting into the meat and potatoes of the review, it’s import to note a few facts:

#1 – I had this pen for just over a month to review. When evaluating pens for review, I don’t get a dozen and randomly use them as I prefer to be more precise. I take one pen, mark it as mine (so it doesn’t “accidentally” disappear), and then use that single pen during the duration of the evaluation period.

#2- In terms of pen use, I would classify myself as medium to heavy user. While I don’t tend to write for long periods of time, I am constantly doing activities like jotting down notes, ideas, to do’s etc. Physically, I would classify myself as a “hard use” type of person on pens as I’m routinely dropping them, tossing them on my desk, accidentally running them through my washer while attached to a shirt, etc. Let’s put it like this, for one reason or another, I typically go through pens rather quickly.

Now for the good, the bad, and the ugly on the 700RT:

The Good

Ergonomics – Overall, I really liked the ergonomics on the 700RT. I found the slightly tacky rubberized grip at the base of the case to be just about the right size for my hand. Not to small and not too large. The grip itself had a slightly tacky feel to it, which I wasn’t sure I’d like initially. However, I found that I actually liked that during periods of longer writing.

Ink – I tend to write very quickly, with several starting and stopping points. I also tend to leave the pen touching the paper as I transition from word to word. While I like gel pens, I find that those writing habits quickly lead to unequal ink flow and smudging. With the 700-RT pen, the ink flows very much like a traditional gel pen, minus the ink pools and smudges. It didn’t write exactly like a gel pen, but was very close. I was also very pleased with the amount of ink that the pen contained. Most ballpoint pens I use are out of ink or are beginning to run low by week 3 or 4. With the Inkjoy, the ink was still going strong past week 4.

Components – One common issue with ballpoints centers around the quality of the components. Pen makers will focus on the quality and delivery efficiency of the ink, but outfit the pen with low end components (barrel, plunger, etc.) that won’t last as long as the ink does. While that approach is somewhat understandable in low cost stick pens, it can be a problem with better quality ballpoint pens as the failure rate can be higher than expected. The inkjoy model I tested seemed to have high quality components as everything help up as expected. In my case, the plunger is usually the first thing to go with ballpoints, but the 700-RT plunger lasted the entire life of the pen.

Inky 700-RT Pen Components

Click to see a larger image

The Bad

The pen barrel is composed of a smooth plastic that lacks any real gripping surface besides the rubberized grip located at the bottom of the barrel. During periods of heavy use, I had some light perspriation on my hands that made the barrel hard to grip. There were times during really heavy use, I was forced to stop and both wipe my hands down and wipe the barrel off with a paper towel or napkin. While this isn’t what I would classify as a major issue, it is annoying to have to stop while the creative juices are flowing.

The Ugly

While I became a huge fan of this pen during the testing phase, there was one aspect of it that simply drove me nuts: the fact that no refills currently exist for it. I wouldn’t call this pen a “disposable” model so having refills for it would be a major plus in my book. I would much rather pay for refills than having to fork over more money to purchase another dozen. This was discussed with the Paper-Mate manufacturer rep when they came to visit, and we are hoping that it will be taken under consideration.

Final Thoughts

Although I haven’t traditionally been a fan of ballpoint pens, I have to admit that the 700-RT Inkjoy had me pleasantly surprised. Does it have areas for improvement? Absolutely, but, that being said, it’s still a good performer for the money involved. My ultimate test for a pen is this: would I spend my $ on it personally? With the 700-RT, I bought 2 dozen to take home, and that speaks volumes.

We carry a number of different Inkjoy 700 models, but the two most popular (and my favorites) are listed below:

Inkjoy 700RT Package

Inkjoy 700-RT 2 Pen Package

Inkjoy 700RT Assorted Pack

Inkjoy 700RT Assorted Pack